Bylaws

BYLAWS OF THE

BASTROP COUNTY REPUBLICAN PARTY EXECUTIVE COMMITTEE

ARTICLE I
Name

The name of this organization shall be the Bastrop County Republican Party (“BCRP”) Executive Committee (hereinafter referred to as “Executive Committee”).

ARTICLE II
Purpose

Section 1 : The purpose of this Executive Committee shall be:

  1. To establish general policy of the Republican Party of Bastrop County, subject to the direction of the biennial County Convention;
  2. To represent the Republican Party of Bastrop County, the State of Texas and of the United States, articulating the principals and policies of the Republican Party platform and to promote Republican candidates;
  3. To cooperate in carrying out programs initiated by the Republican Party of Texas, including, but not limited to:
    1. ) Conducting a Republican Primary in as many election precincts within the county as practicable, but no less than one voting location in each County Commissioner’s precinct, and
    2. ) Organizing a coordinated effort, including Get-Out-The-Vote preceding each General Election, and to publicize the Party candidates.

Section 2. The Executive Committee is charged with the responsibility of observing all the laws of the State of Texas and these United States in fulfilling the purposes stated in the Article.

Article III
Members

Section 1. The only voting members of the Executive Committee shall be the County Chair and the Precinct Chairs. Officers, Committee Chairs and Committee Members who are not Precinct Chairs may serve as non-voting exofficio members of the Executive Committee.

Section 2. Requirements for County Chair or Precinct Chair:

  1. To be a candidate for or serve as County Chair or Precinct Chair, the individual must be a qualified voter within the bounds of the entity represented. Also, the individual must have voted in the most recent Republican Primary or have otherwise affiliated with the Party.
  2. No member may simultaneously hold more than one voting position on the Executive Committee.
  3. To qualify to hold the office of Precinct Chair, candidates must be qualified voters residing within the bounds of Bastrop County, Texas as required by Texas Election Code Section 171.023 and cannot be a candidate for another elected office.

Section 3. The term of office shall be for two (2) years, commencing on the twentieth (20th) day after the Primary Run-Off Election Day, as provided in Texas Election Code, Section 171.22 and shall serve until such time that the term would normally expire (TEC Section 171.024.)

Section 4. Any vacancy in the Office of County Chair or Precinct Chair shall be filled by the Executive Committee. A majority of the total membership of the Executive Committee must be present in filling a vacancy and the person selected must receive a majority of the votes cast by those members present in the election as provided in the Texas Election Code Section 171.024 and Section 171.025. Votes shall be cast and counted in the manner prescribed in the current edition of Robert’s Rules of Order Newly Revised; and except as provided shall be the parliamentary authority governing all conventions and meetings of the Bastrop County Republican Party.

ARTICLE IV
Officers

Section 1. Officers of the Executive Committee shall be County Chair, County Vice Chair, Treasurer and, Secretary The County Vice Chair shall also be appointed by the County Chair. The office of Vice Chair shall not remain vacant for more than ninety (90) days. The Treasurer and Secretary shall be elected by the Executive Committee following commencement of that Committee’s term of office.

Section 2. The term of officers shall be concurrent with that of the Executive Committee, except that in the event of a vacancy in the office of County Chair the appointive officers shall serve only until the election of a new County Chair.

Section 3. A vacancy in the office of Secretary may be filled at a regular quarterly meeting or at a special meeting called for that purpose.

Section 4. Duties of the officers shall be as specified by the Texas Election Code, Rules of the Republican Party of Texas, adopted Parliamentary Authority and these bylaws.

  1. The County Chair shall be the Executive Committee’s presiding officer and official spokesperson. The County Chair shall perform those duties required by the Texas Election Code, the bylaws of the Republican Party of Texas and by these bylaws. The County Chair shall be responsible for the safekeeping of the records of the County Party and shall turn them over to their successor when the chair vacates the office. The County Chair shall be an ex officio member of all County Party Standing and Special committees and shall make committee appointments as outlined in Article VI of these bylaws within forty-five ( 45) days of any vacancy. The County Chair shall be a member of the Texas Republican County Chair Association and any assessments or dues may be paid by the Executive Committee. The County Chair shall maintain a current list of the name, mailing address, phone number and email address of every Republican Precinct Chair who was elected in the Primary, the Primary Runoff: or was appointed by the Executive Committee to fill a Precinct Chair vacancy. The list should be updated within seven {7) business days of an election changing the status of the list and shall be made available at reproduction costs or by email to any Republican Precinct Chair, Republican Party Official, Republican Elected Office Holder, or Republican Candidate for Elective Office of the county requesting such.
  2. The County Vice Chair shall assist the County Chair as requested in the performance of the County Chair’s duties. In the event the County Chair is unable to perform the duties of the Chair, due to death, or inability or unwillingness to serve, the County Vice Chair shall serve as acting Chair until the Chair resumes their duties or until the election of a new Chair. The Vice Chair shall be an ex officio member of all County Party Standing Committees. The Vice Chair shall make committee member appointments as described in Article IV of these bylaws within forty-five {45) days of any vacancy.
  3. The Treasurer shall keep systematic records and comply with all applicable State and Federal laws and regulations with regard to contributions and expenditures. The Treasurer shall provide a report of financial condition for presentation at each Executive Committee meeting.
  4. The Secretary shall carry out the usual duties of that office.
    • The Secretary shall maintain a binder containing the permanent file of the minutes of the meetings bearing the signature of the Secretary and the Presiding Officer, a copy of which shall be furnished to any Executive Committee member upon request.
    • In the event of a vacancy in the office of County Chair, the Secretary shall call a meeting of the Executive Committee for the purpose of electing a new County Chair, as provided for in TEC Section 171.025.
    • The Secretary is authorized to receive applications for a place on the Primary Ballot, as provided for in TEC Section l72.022{a){2).
    • The Secretary shall maintain a current list of all Executive Committee Members, officers, and Standing Committee members as well as members of any Special Committee, or other committees which shall be furnished upon request to any Executive Committee member and shall be brought to each Executive Committee meeting.
    • The Secretary shall keep a permanent record of the Bylaws, Standing Rules and Special Rules of Order, a copy of which shall be furnished to any Executive Committee member upon request.
    • The Secretary shall keep a date record of Standing Committee, Special Committee and other committee meetings, reminding Standing Committee, Special Committee and other committee chairs when meetings are required and maintain an up to date file on such committees.

ARTICLE V
Meetings

Section 1. The Executive Committee shall meet at all times as required by the Texas Election Code, and shall have at least one regular meeting per quarter per the Rules of the Republican Party of Texas.

Section 2. Regular and statutory meetings shall be called by the County Chair. Attendance at all meetings shall be in person. Special meetings of the Executive Committee may be called by the County Chair. Special meetings may also be called by written petition signed by twenty-five percent (25%) of the total membership of the Executive Committee delivered to the Chair at least fourteen (14) days before the desired meeting date. The purpose and order of business of the meeting must be stated in the call for any statutory, regular or special meeting called by the Chair. The purpose and order of business of the meeting must be stated in the petition and the call for any special meeting called by petition of the members. The only business that can be transacted at a special meeting is that which has been specified in the call of the meeting. Notice shall be by e-mail to all members who have provided the Secretary a working e-mail address, otherwise, the notice shall be by U.S. mail postmarked not less than seven (7) calendar days prior to the designated meeting date.

Section 3. In even numbered years in which the Executive Committee is elected, the first Executive Committee meeting shall be the Organizational meeting to be held within forty-five (45) days of assuming office which is twenty (20) days following the date of the Republican Primary Run-off Election according to TEC Section 171.022(c) and Republican Party ofTexas Ru1e 8(d).

Section 4. No County Executive meeting shall be held during the week of the biennial State Convention or the quadrennial National Convention, as provided in Republican Party of Texas Ru1e 8(e).

Section 5. The County Chair shall notify all members of the County Executive Committee in advance of any meeting of any committee, subcommittee or ad hoc committee of the County Executive Committee, including a proposed agenda of items to be discussed. The chair of a committee, subcommittee or ad hoc committee shall give the County Chair a seven (7) day notice of the meeting call which shall be sent to the members no less than four ( 4) days in advance of the meeting.

Section 6. In balloting on any motion of election, the counting of votes shall be on an individual basis, and pursuant to TEC Section. 171.026, voting by proxy shall not be permitted under any circumstances during an Executive Committee meeting, whether Statutory, Regular or Special. Digital attendance shall not be permitted. Each member of the Executive Committee, including the County Chair, shall have the right to cast his/her individual vote. A roll call vote shall be taken on demand of three (3) such members. A secret ballot shall be taken upon a majority vote.

ARTICLE VI
Committees

Section 1. The County Chair shall appoint the Chair of any Standing Committees or Special Committees as deemed necessary to carry out the policies of the local Party, and each shall serve at the pleasure of the County Chair.

Section 2. Each Standing Committee shall consist of its Chair and a minimum of two other members, who shall be elected by the Executive Committee and shall be selected from as wide an area of the county as practical.

Section 3. Each committee is authorized to develop procedures for conducting business within that committee’s jurisdiction, subject to review and amendment by the full Executive Committee.

Section 4. A committee member missing three (3) consecutive committee meetings shall be automatically removed from the committee membership and the vacancy will be filled by the appointing officer within forty-five (45) days. No Precinct Chair shall chair more than one (1) Standing Committee and no Precinct Chair shall be a voting member on more than two (2) Standing Committees or one (1) Standing Committee and one (1) Special Committee.

Section 5. The Standing Committees, composition and duties are as follows:

  1. The Finance Committee shall focus on raising the money needed to fund the Party and its activities and its candidates in general elections via memberships, sustaining programs, corporate programs and fund raising events. The County Chair shall appoint members of the Committee and the County Chair, Vice Chair and Treasurer shall be voting members of the Committee. The Finance Committee shall be responsible for fund raising for the Bastrop County Republican Party.
  2. The Rules Committee shall periodically review these bylaws and may recommend amendments hereto. The committee shall also review changes in election laws, State Party bylaws and advise the Executive Committee of such changes. The Parliamentarian and Legal Counsel shall be exofficio members of the Rules Committee.
  3. The Vacancies Committee shall screen and interview qualified persons to fill vacancies on the Executive Committee. An individual interested in serving as Precinct Chair in a precinct that is vacant may apply to the County Chair who shall refer the application to the Vacancies Committee for review. The Vacancies Committee shall report its finding to the Executive Committee according to the Republican Party of Texas Rule 8h, for a vote.
  4. The Candidate Committee shall recruit and encourage qualified persons to seek public office on the Republican ticket. The Committee shall also provide assistance to the Party’s nominees.

Section 6. The County Chair may appoint Special Committees as needed to support the purpose of these bylaws. The composition and duties of a Special Committee shall be specified by the appointing authority and the appointment shall be entered in the Executive Committee minutes.

Section 7. No Chair or member of a Standing or Special Committee need be a Precinct Chair.

Section 8. Each Committee shall be a stand-alone committee.

ARTICLE VII
Dues

Section 1. No dues shall be collected or levied on anyone participating in Bastrop County Republican Party activities. Party affiliation shall be as provided in The Texas Election Code.

Section 2. The Executive Committee may establish one or more categories of donor clubs.

ARTICLE VIII
Parliamentary Authority

Section 1. The Executive Committee shall operate in accordance with the Texas Election Code and the rules of the Republican Party of Texas.

Section 2. The rules contained in the most current edition of Robert’s Rules of Order, Newly Revised shall govern all conventions and meetings of the Executive Committee in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rule promulgated by the Republican Party of Texas, or any state or federal statutes.

ARTICLE IX
Amendment of Bylaws

Section 1. These bylaws shall be amended by a majority of the voting members of the Executive Committee present and voting at a properly called meeting of the Executive Committee by giving notice of the intention to amend the bylaws, and the rationale therefor, at a previous regular meeting or in the call to the meeting.

Section 2. The proposed bylaw amendments shall be provided to the Chair who shall forward them to the Rules Committee not less than fourteen (14) days prior to a regular or special meeting for its consideration as well as forwarding the proposed bylaw amendment to the members of the Executive Committee. The Rules Committee shall report its recommendations to the Executive Committee at its next scheduled regular meeting or special meeting as appropriate.